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We Bring Good Companies & Good People Together - Staffing since 1994

Career Opportunities
“I have been in my current position for 12 years thanks to Aspen Personnel Service.
 
They listened to my needs and placed me in an organization that was right for me.”
-Linda Roller
Accounting Manager, Cochrane & Company
Spokane Couer d'Alene Job openings - Apply
Since 1994, Aspen Personnel Services, Inc. has been working to develop relationships with both candidates and clients.  We are always looking to connect with talented people who may be a fit for a current or future client opening.  If you are passively looking for a new role or actively searching, we know keeping things “confidential” is important to you.  Our goal is to get to know you so that when the right job comes up, we can assist you in exploring new opportunities!  
 
Our job orders are always changing.  If you don't see one you are interested in or qualified for, please email us your resume to be considered for future opportunities.
 
Below you will find the current listings that Aspen Personnel Service, Inc. has available. We ask that you please send a cover letter and resume as a Microsoft Word or PDF format.  
 
Select the primary job you are interested in and send a resume for that job ONLY.  You will be considered for all positions you are qualified for once your resume has been received. 

Job Postings
 

Plant Manager

Position Summary:
Aspen Personnel is engaged in assisting our client, a leader in the dairy products industry in search of a Plant Manager for a facility located in upstate New York.

Reporting to the VP of Operations position this is the top position in the plant. The Plant Manager will be responsible for providing leadership, direction and strategic planning to the plant in the areas of production, processing, packaging, quality, safety, maintenance, warehousing, shipping, purchasing, administration, and environmental. The selected candidate will ensure that the highest standards of quality are consistently in place, that employee safety is maintained at all times, and that coordination between departments is seamless to achieve strategic and operational goals.

Requirements:
  • Bachelor’s degree (a higher-level degree is a plus)
  • At least five (5) years of food manufacturing experience in a 24/7 facility (dairy/cheese products preferred)
  • Must have management experience in a leadership role, significant knowledge of manufacturing processes, strong project management and
  • Good computer skills, and proficiency in operational finances, capital expenditures and industry standards.
  

 

 

Location: Upstate, NY

Salary:
Our client offers a competitive
​​
          salary/bonus and benefits package
          and will assist with relocation.

Job Type:
Permanent - Full Time​
​​
 
 
Submit Resume

Human Resources Manager

Position Summary:
Aspen Personnel is engaged in assisting our client, a leader in the dairy products industry in search of a Human Resources Manager for a plant located in Vermont's Champlain Valley, with the Green Mountains to the east and the Adirondacks to the west. This is a new position due to expansion of the HR department.

Reporting directly to the SVP of Human Resources, the HR Manager will provide a high level of support and direction to all employees in the plant. The HR Manager will partner with management and supervisors by providing strategic HR support, assist them in reaching core business goals, and providing guidance and programs which instill a productive and respectful working environment. In conjunction with all other HR team members assigned to other locations, this individual will bring consistency and a high level of professionalism to the workplace.

Areas of responsibility will include: conduct all facets of employee relations to include employee counseling, investigations and disciplinary activities; coach management and supervisory staff on dealing with employee issues to include managing the progressive discipline and documentation process; providing recruitment assistance for open and new positions to include coordination of job offers, pre-placement processes and relocation assistance; facilitating new hire orientations; compensation and benefit assistance; and with coordinating / managing training sessions to include respectful workplace, sexual harassment and hostile work environment prevention, and conflict resolution.

Requirements:
  • Bachelor’s Degree or equivalent
  • At least five (5) years relevant experience in a manufacturing or comparable environment.
  • Experienced in all aspects of HR in Manufacturing facility
  • Excellent interpersonal, analytical, problem-solving and organization skills,
  • Proficient in Microsoft office -Excel, Word, Outlook, PowerPoint and HRIS
  • High degree of confidentiality, integrity, ethics and sound judgment.
  

 

 

Location: West Central, VT

Salary: 
Our client offers a competitive salary,            benefits and relocation assistance.

Job Type:
Permanent - Full Time​
​​
 
 
Submit Resume

Sales Manager

Position Summary:
We have been engaged by our client to assist in the search for a Sales Manager for their wholesale division. This is a newly created position arising from the growth of the company.

The Sales Manager (SM) position is one of the most important positons for the success of the company. The goal of this position is to lead the sales department towards achieving the vison of the company to become a major player in the optical industry. The SM is expected to develop a highly competitive sales and marketing program to again a significant market share.

Working in the headquarters in Spokane and reporting to the General Manager, the major responsibilities of the sales manager include developing an effective strategy and associated program for marketing and sales, managing major accounts, building and leading an effective sales team, developing sales strategies to capture and expand market, contributing to building a winning company culture, and promoting the recognition of the company and its brand in the optical industry.

Main Duties and Responsibilities:
  • Develop sales goals to support the growth of the company, build sales teams and develop sales program for attaining the goals.
  • Develop major accounts and supervising all sales activities, from lead generation through closing sales.
  • ·Work with the sales and support team to achieve customer satisfaction, revenue generation, and long-term account loyalty.
  • Project a professional company image through in- person and phone interaction.
  • Develop new market and marketing programs
  • Provide input to product development
  • Provide status reports to management on overall sales and marketing activities
  • Coordinate with General Manager regarding marketing avenues and functions (i.e. brochures, trade shows, etc.)
  • Build a highly competent sales force by ensuring training in the following areas:
              o Recruit, discipline, and recommend for terminate sales staff.
              o Sales skills/support skills
              o Deliver clear, motivating and constructive feedback in a timely manner
              o Develop procedures for contacting and qualifying leads
              o Correspondence to prospects and clients
              o Preparation of sales proposals
  • Develop, implement, and monitor the monthly initiative plan with milestones for the sales department
  • Organize optical shows, visit factories as well as customers
  • Convey a commitment to provide 100% customer service through a consultative approach, competence, and follow through.
  • Observes industry trend and identifies new growth opportunities.

Performancemeasures/Indicators:
  • Companywide results toward meeting company sales goals
  • Achieve personal sales goals.
  • Sale growth of the company as a whole
  • Profit and income from sales

Qualifications:
  • Demonstrated experience and accomplishment in sales management
  • Optical industry experience preferred or experience selling in the medical products industry
  • Willing to travel locally and nationally
  • Organization skills.
  • Strong leadership skills.
  • Strong communication and listening skills.
  • Strong negotiating and influencing skills.
  • Problem solving ability.
  • Lead by example
  • Work efficiency and time discipline
  • Self-motivated
  • Capable of multi-tasking and working independently.
  

 

 

Location: Spokane, WA

Salary: 
Base salary + Commission and benefits              (medical/dental/vision and 401K).                      Laptop and cell phone provided.

Job Type:
Permanent - Full Time​
​​
 
 
Submit Resume
Top

Accountant

Position Summary:
 
Growing construction related business located in the North Central area of Spokane seeking an individual with an eye for detail. Will be responsible for handling a variety of duties to include AR/AP, payroll, preparing state sales tax reports, general ledger work and account reconciliation. Must be familiar with GAAP, have 1-3 related experience, be a problem solver and be able to work independently. Bachelors in Accounting a plus. Opportunity for growth. 

 

 
​​
Location: Spokane, WA 
 
Salary: 
$35k -$40k/year
 
Job Type: 
Permanent - Full Time

 
 
Submit Resume

Project Manager

Position Summary:
 
Aspen Personnel is engaged in assisting our client, in search of a Project Manager in Portland.

As the Project Manager, you will be responsible for planning and coordinating all aspects of the construction process, including hiring contractors and working with engineers, architects and vendors. You will oversee the entire construction project, from start to finish, and on design build projects you will also have an active role in designing and planning the project.

Requirements:
  • Bachelor’s degree or equivalent is a plus
  • At least 3 to 5 years relevant experience in Project Management in the Electrical Trade in commercial and residential construction.
 

 

 
​​
Location: Portland, OR 
 
Salary: 
$90k -$110k/year
 
Job Type: 
Permanent - Full Time

 
 
Submit Resume

Project Architect

Position Summary:
 
Award winning, growing architectural/design company in Downtown Spokane looking to add an architect to their team! Spokane's leading architecture firm is a multi-faceted architecture and design studio with experience in commercial, multi and single family residential, mixed-use, hospitality and restaurant design.

Project Architect:
4+ years experience
  • Proficient in construction documents.
  • Contemporary Design.
  • Tenant improvement and ground up projects.
  • Commercial, residential, hospitality, restaurant experience.
  • Proficient in Autocad or Revit but familiar with both, Sketchup.
  • Experience in Adobe Suite (Photoshop, Illustrator, In Design) preferred, but not a must.
  • Architects license preferred but not a must.
  • Strong technical and communication skills and able to communicate effectively with clients, consultants and contractors.
  • Ability to handle multiple projects at a time.
  • Able to work in open environment, sometimes chaotic; always fun.

Relocation costs included.

Please reply to Aspen Personnel Service with a resume.
Must be willing to relocate to the Spokane area.. 

 

 

Location: Spokane, WA

Salary:
$60k - $75k/year

Job Type:
Permanent - Full Time​
​​
 
 
Submit Resume

Tax Accountant

Position Summary:
Well established, mid-sized public accounting firm with an excellent reputation is looking to add to their team. Seeking an individual with a minimum of  3-5 years tax preparation experience. Will be responsible for interfacing with clients and preparing returns for high net-worth individuals, small businesses, and corporations. Excellent verbal and written communication skills are a must.
 
Must have a Bachelor's Degree, CPA and be a team player. 

Flexible schedule during tax off season. 
 
Experience:  3-5 years experience.
 
  
Location: Spokane, WA
 
Salary:  $65k-75k/year
 
Job Type:  Permanent - Full Time
 
 
Submit Resume
Position Summary:
Fast paced downtown firm seeking an individual with excellent communication skills and the ability to multi-task. Will be responsible for answering phones and directing calls to 4 divisions within the company. Must have the ability to quickly trouble shoot and direct calls to the appropriate area. Will also be responsible for providing general office support. Must be computer literate, enjoy a fast-paced environment and be detail minded. A minimum of 3-5 years related experience needed.
  

Receptionist 

​​Location: Spokane 
 
Salary:  
$13-$14
 
Job Type:  
Direct Hire - Full Time 



​​
 
 
Submit Resume

Litigation Paralegal

Position Summary: Growing, highly respected firm seeking a goal-oriented professional with a strong work ethic. Will be responsible for managing attorney's cases and calendars for a commercial litigation practice as well as client intake, preparing pleadings for the state and federal courts, researching and managing case files and interfacing with clients, staff and counsel.​​
 
Key Skills Required: Must be able to multi-task and meet deadlines, have excellent written and verbal communication skills and have strong planning and organizational skills.​
 
Experience: Must have a minimum of 3-5 years related experience
Location: Spokane

Salary: $45k-55k/year

Job Type: Permanent - Full Time

 
 
Submit Resume
Position Summary
Construction company located in the Spokane area looking for a Payroll Administrator.

Description of tasks:
  • Construction payroll & employee file management, including direct interaction with HR regarding issues
  • Process bi-weekly payroll for multi state projects.
  • Process termination and layoff checks in accordance with State & Federal requirements
  • Collaborate and communicate with management, human resources, field management, and accounts payable
  • Ensure that employees are paid accurately and on-time
  • Ensure accurate overtime calculations and withholdings within multiple states
  • Manage employees voluntary and mandatory withholdings
  • Set up all new employees on payroll system, terminate employees and input all changes to employee data
  • Track employees by project on a biweekly basis
  • Biweekly reporting of 401k contributions and payment of contributions and company match
  • Responsible for filing monthly, quarterly and year end Federal and State required payroll reports accurately and on time
  • Responsible for filing all payroll related items
  • Maintain and manage 1095 process with 3rd party vendor                                                                             
Candidate Must:
  • Be able to communicate with field staff to resolve issues in a timely manner
  • Be able to answer employee questions regarding pay and benefits
  • Be able to complete Certified PR reports as required in a timely manner
  • Be able to handle WC claims
  • Be able to communicate clearly
  • Support other office and field personnel as needed
  • Perform Accounts Payable entry/ payment selection of payroll required payments
  • Complete the operations of payroll functions for active multi state construction projects
  • Audit timecard - Scan time and attendance information bi-weekly
  • Maintain organized company records electronically and paper

  

Payroll Administrator 

Location: Spokane, WA
 
Salary:  $37k/year + Bonuses
 
Job Type:  Permanent - Full Time
 
 
Submit Resume
Position Summary:
This role is responsible for managing the company’s sales activity for their assigned customers/regions in line with company quarterly and annual revenue targets. This involves conducting market research, sales of company services and products, client relationship management, high level forecasting and reporting.
The VP Sales must foster close working relationships with internal and external stakeholders to ensure the Sales organization’s efficient operation and success.
Responsibilities:
  • Responsible for sales of our recognized services in Paint, Interiors & Graphics to existing customers globally and will be responsible for identifying and developing new customers.
  • Exploit potential markets and implement strategic sales plans, working closely with the Sales team to ensure alignment with company initiatives and identify and qualify strategic partners for the business and execute partnership
  • Drive market expansion through leveraging existing contacts/partners and identifying new business development opportunities which contribute towards the company’s growth
  • Demonstrate strong service and product knowledge and the ability to articulate and communicate the key value propositions of the company’s services and product portfolio effectively to
  • Facilitate cross functional discussions to ensure market data needs of the Sales team are being met and issues are being
  • Engage with the organization in a professional manner at all times and be committed to delivering
  • Capture required technical information from departments and decipher and translate pertinent information to customers in a timely manner to meet sales
  • Contribute in the preparation, issuance and delivery of sales materials, exhibits and promotional
  • Management of all assigned Accounts through; email, phone calls, Skype meetings and face to face
  • Travel for in-person meetings with customers and partners and continue to develop key
  • Develop excellent, positive working relationships with customers, internal and external stakeholders to ensure targets are
  • Achieve defined annual revenue targets from assigned customers / regions.
  • Exceed customer expectations and contribute to a high level of customer
  • Perform in a highly dynamic, consultative and client focused sales environment with high standards of performance.
  • Utilize the company Customer Relationship Management (CRM) system and ensure that it is the key tool for managing the sales
  • Maintain the CRM system, ensuring it is updated at all times with accurate data for internal
  • Any other reasonable duties as required by the company
Competencies:
-Highly motivated and energetic, with strong interpersonal skills and experience of dealing with Customers and Senior Executives in an organization.
-Ambitious, driven, self-motivated, persistent and confident in own ability to achieve targets.
-Exceptional attention to detail and data driven in your approach to sales and planning with experience in accurate sales forecasting and CRM systems.
-Excellent communicator, presenter and comfortable networker with the ability to participate in and facilitate group meetings.
-Excellent self-management and professionalism in addition to advanced organizational, negotiation and problem solving skills.
-Proven ability to grasp and understand technical concepts.
-Proven ability to develop new business opportunities and new customers to ensure targets are achieved.
-Demonstrated ability to effectively manage multiple projects, prioritize a high workload under pressure and manage situations as they evolve.
-Ability to work collaboratively with colleagues to create a result driven, team oriented environment.
-Willingness to be flexible in the role with the capacity to assume more significant executive responsibilities over time.
Requirements:
-Bachelor’s Degree or equivalent experience. Business related Master’s degree would be beneficial.
-A minimum of 3 years Sales management experience.
-Excellent communication skills, both verbal and written English. Additional languages would be beneficial.
-Experienced in using sales processes and comfortable with using CRM systems.
-Available for and comfortable with significant international travel.
-Knowledge of Microsoft Office Suite with an emphasis on Excel and PowerPoint.
-Ideal candidate will have aviation experience.
  

 VP Sales Manager
​(Positon Currently on Hold)

Location:: Spokane, WA / Irvine, CA
 
Salary:  $100k/year + bonuses
 
Job Type:  Permanent - Full Time
 
 
 
 
Submit Resume

Bookkeeper
​(Positon Currently on Hold)

Position Summary:
Spokane Valley office looking for a detail oriented and technically savvy candidate to fill a bookkeeping position. Bookkeeper will be responsible for assisting with payroll and quarterly taxes, AR/AP, bank reconciliations, general ledger work, and pitching in where needed. The ideal candidate will have 2-5 years’ experience working in an accounting environment and will be a fast learner who masters new programs quickly. Trust Fund Accounting and a CPA degree or other CPA experience would help set a candidate apart from others.

Required Bookkeeping Experience:
  • General QuickBooks knowledge
  • Quick mastery of new programs
  • Accounts receivable
  • Payroll & general ledger work
  • Balancing reports

Preferred Bookkeeping experience:
  • Trust Fund Accounting

The ideal candidate will:
  • Enjoy a fast-paced environment
  • Enjoy working with on a variety of tasks and projects
  • Enjoy a collaborative office culture
  • Be detail oriented
  • Possess excellent problem solving skills
  • Appreciate a flexible work schedule
 
 
Experience:  1-3 years related experience. 
 
  
Location: Spokane Valley

Salary:
$14 - $20

Job Type:
Permanent - Full Time

 
 
Submit Resume

Order Entry/Processor

Position Summary:
  
Well established manufacturing company located in north Spokane seeking a detail oriented team member that thrives on helping customers in a fast-paced environment.  The team member will be responsible for processing time sensitive orders for this department.

Responsibilities and Duties
  • Process a variety of complex orders from hundreds of customers in a fast-paced environment with accuracy. Must be able to prioritize work to maximize productivity to meet deadlines with precision.
  • Communicate with customers about all aspects of an order in a professional manner.  Including helping customers with price adjustments, cancellations, order changes, and shipping questions.  The candidate should have knowledge of processing orders and the work flow of an order. 
  • Perform clerical and specialized duties; filing, scanning, correcting invoices, mailing invoices, and processing client updates as needed.

Qualifications and Skills
  • Strong computer skills in Outlook, Excel, and Word
  • Organized, self-motivated, and able to work independently or within a group depending on the project 
  • Experience with multi line phones
  • Positive attitude with good interpersonal skills
  
 
  

Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly , so feel free to submit a resume to be kept on file for the next time a position in this field opens up. 
 
 
Submit Resume

Legal Assistant/Paralegal

Position Summary:
 
Downtown Law Firm is seeking an experienced Paralegal/Legal Assistant, who will be supporting three very busy litigation attorneys, managing the calendar for trials, trial prep, drafting pleadings and discovery. Applicant must have strong organizational skills, be an efficient communicator, able to multi-task, and should have a minimum of two to four years of experience in the legal/litigation field, with paralegal experience being a plus.


 

 
​​
Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly, so feel free to submit a resume to be kept on file for the next time a position in this field opens up. 

 
 
Submit Resume
Position Summary:
 
Growing real estate development company looking to add to their team! Must be a critical thinker with strong analytical skills, have excellent verbal and written communication skills, high integrity and the ability to switch gears easily.

Will be responsible for:

*Providing financial analysis for complex property management and construction portfolio.
*Preparation of detailed cost and cash flow budgets and tax credit applications.
*Working closely with management, developers and lending institutions.
*Coordinating and managing real estate closings.
*Analyzing financial performance of various projects.
*Special projects as assigned.

Must have a minimum of three to eight years related experience, property management/construction industry experience, bachelors in finance/accounting a plus and enjoy a fast paced, ever changing environment.


Financial Analyst   
​(Positon Currently on Hold)

Location: Hayden, Idaho
 
Salary:  $55k - $80k/year
 
Job Type:  Permanent - Full Time
 
 
Submit Resume
Position Summary:
Well established manufacturing company located in north Spokane seeking an energetic individual to join their team. Will be responsible for answering multi-line phones, directing calls, greeting clients and providing general office support. Must have strong customer service skills, the ability to multi-task, have strong computer skills and enjoy a fast paced environment.

Receptionist 

Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly, so feel free to submit a resume to be kept on file for the next time a position in this field opens up. 

​​
 
 
Submit Resume

Family Law Paralegal

Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly , so feel free to submit a resume to be kept on file for the next time a position in this field opens up. 


Position Summary:
 
Local law firm seeking a family law paralegal. Please have 3-5 years experience and exceptional organizational skills and ability to work autonomously in a fast-paced environment. Position requires the ability to communicate effectively and accurately, both verbally and in writing; Strong interpersonal skills and comprehension of litigation and family court rules with a broad knowledge of areas of laws that relate to family law. 
 

 
Submit Resume

Customer Service Specialist

Position Summary:
 
Growing e-commerce company seeking an individual with exceptional customer service skills. Will be responsible for interfacing with clients in-person, on the phone and through email. Will be assisting customers with orders/providing product information, tracking merchandise, troubleshooting orders/shipping/return information and acting as a right-hand to owners of the business. Must be extremely detail oriented and organized, have excellent communication skills and have a strong work ethic. Casual environment, hours M-F 7:30 am - 4 pm. 
  

 

 
​​
Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly, so feel free to submit a resume to be kept on file for the next time a position in this field opens up. 
​​
 
 
Submit Resume

Office Admin / Bookkeeper 

Position Summary:
Commercial Company located in Spokane Valley is looking for a PT Office Admin position.

Seeking an admin and bookkeeping candidate with skills in administration, phones, QuickBooks, and general bookkeeping. Will also be responsible for general office admin tasks and phones. Looking for great team player with positive demeanor. As this is a construction related company the ideal admin candidate will have construction experience, however that is not required.
Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly, so feel free to submit a resume to be kept on file for the next time a position in this field opens up. 

 
 
Submit Resume

Human Resource Director

Position Summary:
West Spokane company looking for a Human Resource Director.
 
Qualifications
- A minimum of 10 years’ experience as a HR Generalist, with the last 5 years as a HR Manager, aviation experience desired but not a requirement.
- Working knowledge of and experience managing staffing and employee relations.
- Robust understanding of Federal and multiple state employment law (including California).
- California tax law knowledge
- Manufacturing experience
- Knowledge of and ability to use Microsoft Outlook, Word, Power Point, Excel and Project.

Expected Results
Within 3 months of being in this position the employee will need to have demonstrated strong leadership qualities to assist all locations Management Team in achieving the following targets.
- Ability to use financial/analytical tools to measure, manage and communicate Human Resources performance to  leadership. 
- Ability to define problems, collect and analyze data, draw valid conclusions and quickly translate into actionable items.
- Ability to evaluate business standards/processes to assess effectiveness in producing a desired result demonstrating sound judgment and the ability to identify, make decisions and implement systemic improvements.
- Become content expert on all benefits programs offered by Americas. 

Principal Duties
- Lead the development and execution of the Human Resources strategic plan and short-term plans and initiatives to support the business strategies and promote a unified company culture.
- Manage the common processes and day-to-day operations of Human Resources, including both corporate Human Resources functions and deployed Human Resources support at other locations throughout the US.
- Administers performance review & salary administration programs to ensure effectiveness, compliance, and equity within organization.
- Create and implement a nationwide recruitment and selection processes (requisition approval, interview techniques, assessments, reference checks, extending offers, tracking applicants, etc.); 
- Work with the training department to identify gaps in training programs and develop programs that meet the needs of management and employees. 
- Provide leadership to the HR team and build organizational capability and effectiveness.  Ensure a strong focus on internal customer satisfaction. 
- Advises management in appropriate resolution of employee relations issues.
- Ensure compliance and maintain a thorough knowledge in such areas as EEO, Fair Labor Standards, Wage and Hour, FMLA, and other regulatory requirements.
- Administer and be the point of contact for companywide benefits programs.
- Administer the DOT/FAA Drug and Alcohol Testing Program, become the DER for both programs. 

Interpersonal Relationships
- Direct report to Chief Operations Office of the Americas.
- Will have daily contact with Office Managers, Department Directors, General Manager, Production Manager, Supervisors, and Leads. 

Evaluation and Feedback
Annual performance reviews will be made on the principal duties defined above with emphasis in the following areas:
- Technical skills and knowledge
- People skills
- Professionalism
- Communication skills
- Attitude
- Teamwork
  
Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly , so feel free to submit a resume to be kept on file for the next time a position in this field opens up. 
 
 
Submit Resume

Administrative Assistant / Receptionist 

Position Summary:
Spokane Valley Law Firm is seeking a full time receptionist/administrative assistant. Candidates must possess strong communication and interpersonal skills and be proficient with multiple line telephone system, basic computer programs (Microsoft office), and office scanner/copier.  

Main Job Tasks and Responsibilities
· Answer telephone, provide information to callers, and screen and direct calls 
· Take and relay messages
· Greet persons entering organization and direct accordingly
· Deal with queries from the public and customers
· Provide general administrative and clerical support
· Prepare correspondence and documents
· Dictate documents
· Receive and sort mail and deliveries
· Schedule appointments and maintain calendars
· Organize conference and meeting room bookings
· Coordinate meetings and organize catering
· Monitor and maintain office equipment

Education and Experience
· High school diploma generally required
· Knowledge of administrative and clerical procedures
· Knowledge of computers and relevant software application – Microsoft Office, Adobe Acrobat
· Knowledge of office scanner/copier
· Knowledge of customer service principles and practices
· Keyboard skills
· Multiple Line Telephone and Voicemail System

Key Competencies
· Strong verbal and written communication skills
· Professional personal presentation    
· Customer service orientation   
· Ability to multitask 
· Information management
· Organizing and planning
· Attention to detail
· Initiative
· Reliability
· Ability to handle stress
 
  
Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly , so feel free to submit a resume to be kept on file for the next time a position in this field opens up. 
 
Submit Resume
Position Summary:
Reporting to the Group COO, this role is responsible for the Americas Operations function to support this companies global business. This includes playing a key part in the senior management team in leading the long term strategic development and expansion of the Group. You will play an integral part in developing partner and customer relationships and be actively involved in Americas Operations development and planning with the goal of meeting customer and business expectations.

  Responsibilities

  • Responsible for the safe and reliable management of Americas Operations activities and resources.
  • Establish Operations direction and act as the final authority for proposed Operations strategies.
  • Responsible for developing, maintaining and implementing corporate policies and procedures across Operations.
  • Oversee the Operations management team and ensure the Company meets business and management objectives.
  • Primary liaison with the Chief Executive Officer and Board of Directors.

  Principal Duties

  • Effectively communicate the Company direction and strategy to the Operations management team.
  • Collaborate in finding the best solutions and strategies for the Company's future.
  • Lead the Operations management team in meeting business objectives through ensuring a clear focus on goals and accountability, communications and knowledge of the business.
  • Effectively liaise with the Operations management team and ensure clear communication between departments to establish smooth functioning of overall Operations.
  • Maintain coordination and close working relationships between all divisions and departments.
  • Ensure cost efficiency plans are driven across Operations.
  • Ensure Operations has robust operational controls, administrative and reporting procedures.
  • Improve financial operating performance through increased reliability enabling enhanced contractual incentives.
  • Meet and surpass revenue sales target, profit margins and cash flow.
  • Responsible for continuing to set new standards in safety management throughout Operations.
  • Ensure required regulatory compliance.
  • Achieve improved efficiencies through the implementation of new tools, methods and technologies.
  • Ensure effective communication and reporting to the CEO and Board of Directors.

  Competencies

  • Highly motivated and energetic, with strong interpersonal skills and experience of dealing with and influencing internal stakeholders, customers and Senior Executives.
  • Ambitious, driven, persistent and confident in own ability to achieve targets.
  • Demonstrated problem solving ability and adaptability to be successful in a fast-paced, results orientated, changing environment.
  • Proven strategic thinker with strong analytical and critical thinking skills.
  • Proven ability of leading, directing and motivating a team to achieve their potential.
  • Ability to initiate and support change and implement initiatives to contribute to continuous improvement activity within the Group.
  • Demonstrated ability to effectively manage multiple projects/priorities and to work to tight deadlines.

  Requirements

  • Bachelor’s degree in Operations Management, Business or similar desirable.
  • 8+ years’ experience in an Operations management role.
  • Demonstrated success of operations, project and people management
  • Excellent communication, interpersonal and presentation skills.
  • Availability to travel to Company and Customer locations as required.
  • Knowledge of Microsoft Office and Project Management packages.

 

 
  

Senior Vice President of Operations

Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly , so feel free to submit a resume to be kept on file for the next time a position in this field opens up.  
 
Submit Resume

Events Director

Position Summary:
Responsible for promoting this company and its activities to members, prospective members and the general public through Association events. Ensure that all events create marketing and networking opportunities for members. Work with the Executive Officer and other Association staff to meet the income targets and marketing goals of public and member-only events.

Duties, Responsibilities and Authorities:
Serves as staff coordinator for Association events and activities to include: The Fall Festival of Homes, Home & Garden Show, Golf Tournament, Building Excellence & Hall of Fame Gala, Dinner Meetings and other monthly events as assigned by the Executive Officer. Coordinates with outside service providers, vendors and subcontractors.

Responsibilities include, but are not limited to, the following items:
  • Direct, develop a plan with budget, and implement all aspects of each Association event from start to finish, including:
  • Developing a budget and marketing campaign to manage and promote each event.
  • Development of member relationships. Securing participants, sponsors and advertisers (where applicable).Close collaboration with the Marketing Director to produce marketing messaging, flyers, registration pages, and other marketing materials to promote events, including an event promotion schedule.
  • Providing staff support to all Event committees. Create and track budgets, attend all meetings, prepare agendas and minutes, develop and present proposals and plans for future events.
  • Act as day-of contact for all events. Prepare written documents detailing event plans and production calendars.
  • Prepare written evaluation of events.
  • Maintain accurate and complete files, records and other documents relating to assigned responsibilities.
  • Development and support of Chapter events and activities
  • When applicable, supervision of staff and volunteers.

Reporting Relationship: Supervision and performance evaluations of this person shall be the responsibility of the Executive Officer.

Disclaimer: This description is intended to provide an overview of the responsibilities of the position. It is not all-inclusive. The Events Director will be expected to perform other duties as required. The responsibilities may change over time. This description is provided for informational purposes only and does not form the basis of a contract
 
  
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Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly, so feel free to submit a resume to be kept on file for the next time a position in this field opens up. 

 
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Researcher / Appraiser

Position Summary:
The Researcher’s role is to serve as a Para‐Appraiser, thereby efficiently assisting the appraisers in their projects 
by providing accurate information, data research, and compilation as required.  The goal of the Researcher is 
to leverage the appraiser by providing accurate information in a timely manner which will support the appraisal 
being conducted. 

The general scope of the Researcher shall include, but not be limited to, the following, which are in no particular 
order. 

  • Perform  general  Preliminary  Research  on  each  property  appraised  as  requested  by  the  appraisers.  
  • Preliminary  Research  includes  obtaining  parcel  number,  last  deed,  plat  map,  zoning  and  taxes  for  the subject property.  (Note:  Preliminary Research hours are paid by the company.) 
  • Accompany the appraiser on the property inspection. 
  • Research and update regional, neighborhood and/or market overview descriptions as needed. 
  • Provide  front‐end  general  report  input  if  requested  (regional  description,  neighborhood  description, market overview description and property description). 
  • Search  for  comparable  land  sales,  improved  sales,  and  rent  comparables  (after  receiving  input  from 
  • Appraiser concerning property features to be matched). 
  • Obtain documents from title companies to evaluate comps and subject properties.  View properties as needed, take pictures and physically gather information as needed by interviewing owners, lessees, etc. 
  • Verify data through research and phone calls to confirm sales, rentals, and general building and property information.   
  • Enter and/or update property profiles within the database according to the standards established by the company. 
  • Design spreadsheets summarizing data researched. 
  • Conduct rent, sales and/or feasibility studies as required for specific projects. 
  • Update,  maintain  and  build  (generate)  various  market  surveys  (i.e.  Spokane,  Kootenai  or  Tri‐Cities Surveys). 
  • Contribute and build upon central registry of research sites on the Internet for use by other researchers and the appraisers. 
  • Solicit new work from appraisers to maintain a working and open relationship. 
  • Communicate with appraisers as to project status and projected hours for each job. 
  • Provide appraisers with a timesheet printout showing job detail for hours charged to them. 
 
  
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Account Manager

Position Summary:
 National Insurance company looking for an Account Manager for their Spokane, WA office. The ideal candidate must be located in Spokane or willing to relocate to Spokane, WA. Relocation package included.

Responsible for providing customer service and overall service of assigned customers and/or policies, soliciting of new business on existing accounts and support of Producer-led new business efforts.

ESSENTIAL DUTIES AND RESPONSIBILITIES
•Fosters and manages overall relationship with clients ensuring retention of mid market book of business and high satisfaction;
•Reviews client team's RFPs;
•Selects markets for solicitation;
•Analyzes market proposals for verification of benefits, premiums, and competitiveness;
•Reviews coverage contracts for accuracy of policy provisions;
•Meets with clients for pre-renewal strategy, proposal delivery and explanation;
•Conducts client open enrollment meetings and answers questions regarding benefit coverage;
•Negotiates with markets for benefits premium concessions;
•Ensures that client team handles client benefit inquiries and manages team to effectively service clients; resolves escalated service issues;
•Manages new carrier and plan implementations for book of business;
•Ensures team prepares claims experience and utilization reports and reviews for accuracy;
•Reacts, processes, and follows up on new business;
•Meets with clients as needed or directed by Producer;
•Engages in optimal and appropriate usage of applicable agency management systems;
•Other duties as assigned.

QUALIFICATIONS EDUCATION / EXPERIENCE OF ACCOUNT MANAGER

•Bachelor's degree or equivalent combination of education and experience
•5 - 7 years related work experience
•Valid insurance license
•Must continue to meet Continuing Education requirements for license renewal
•Encouraged to complete Career Path requirements as communicated by supervisor

SKILLS
•Excellent oral and written communication skills
•Ability to work within a team and to foster teamwork
•Excellent customer service skills, including telephone and listening skills
•Good leadership, problem solving and time management skills
•Proficient in Agency Management System
•Ability to prioritize work for multiple projects and deadlines
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Purchasing Manager

Position Summary:
Purchasing Manager. Well established manufacturing company with HQ in Spokane Valley with multiple locations throughout the US is seeking a self-starter with direct sales and buying experience.

Will be responsible for:
  • Managing the purchasing of accessories for all branch locations.
  • Will be working closely with the Director of Sales to establish regional sales goals
  • Negotiating pricing
  • Creating a customized merchandising program
  • Establishing buying relationships.
Job requires:
- Extensive travel
- Retail/purchasing experience within the construction industry
- 5 years management/sales experience
 

 

Position Filled
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Inside Sales

Position Summary:
This local company is looking for a very self-motivated, project coordinator, detail oriented person who will fit in with their awesome team!

This is NOT a Sales position, you will be assisting our Outside Sales Reps in processing approved sales.
Serve as internal sales support for pre-defined territory locations. Work closely with the internal team members and external Sales and Service teams to insure high customer satisfaction. Ability to learn and retain product specific information as it pertains to the position.

Qualifications :
  • Bright, energetic professional with outstanding communication and interpersonal skills.
  • Highly motivated self-starter who can work autonomously and as part of a team in a fast-paced, changing environment.
  • Excellent verbal, written and telephone skills
  • Ability to manage multiple tasks with shifting priorities and timeframes.
  • High level of initiative, creative thinking, decision making and problem resolution skills

Key Competencies

Excellent organization and multi-tasking skills • Communication skills • Problem analysis and assessment • Judgment and problem solving • Strong Decision making • Planning and organizing • Work and time management • Attention to detail and high level of accuracy • Information gathering and monitoring • Initiative • Integrity • Adaptability • Teamwork and collaboration

Example of duties :

  • Coordinate with the sales team to generate a complete job packet for all parties involved in the sale; i.e.; Vendor, customer, SWS shop, etc.
  • Process orders including creating purchase orders, reviewing confirmations and creating full job packets. • Review and execute contracts and construction documentation. • Source product information to assist salesman in generating quotes to customers. • Finalize job packets to pass on to the Project Coordinator and Shop. • Review final packets and prepare for invoicing. • Process licensing and other vehicle documentation for sales and new equipment. • Compile documentation related to expenses, sales and forecasting. • Contact customers to verify further information needed for processing jobs. • Assist with phones and walk-in traffic. • Track equipment delivery dates.
  • Purchasing of equipment in support of Outside Sales.

Requirements :
- Computer literate including Word, Outlook & Excel
- Sage Software is a plus
- Project coordination experience a plus.
 
 
  
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Payroll

Position Summary:
Prestigious downtown law firm seeking an individual who thrives in a fast paced environment. Legal assistant will be responsible for supporting 2 business law attorneys who have very busy practices.

Requirements:
A minimum of three to five years related experience
Strong organizational skills
Excellent written and verbal communication skills
The ability to juggle and prioritize.
The ideal Legal Assistant candidate will have a background in Transactional, Real estate, and Business law.
Paralegal degree not required but is a plus.

 
  

Position Filled
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(Position Currently on Hold)

Position Summary:
Small optical office looking for an administrative and sales person. Candidate must have great communication skills, be ambitious, career focused, and have previous sales experience.
Duties include: On site and international customer service, Nationwide & wholesale sales, calling accounts, visiting and following-up on current accounts, using quick books, some warehouse work, making eyeglass frames, serving current customers and helping new ones.

Benefits included
 
Experience:  1+ years experience
 
  
Location: Pullman, WA
 
Salary:  $30,000-40,000/year
 
Job Type:  Permanent 
 
 
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Customer Service

Position Summary:
Manufacturing company located in the Valley looking for a Customer Service Representative.

Description of Essential Customer Service Tasks:
  • Provide “Quality & Excellence” customer service through inbound calls, voice mail, email, etc.
  • Provide information to customers regarding products and services with the knowledge and ability to cross sell and up sell on products
  • Take orders and process order information
  • Create and provide bids on products
  • Various administrative duties as required
  • Other duties as assigned

Job Specifications:
Required Skills
  • 1-3 years of customer service experience
  • Excellent communication skills both written and verbal
  • Problem solving and negotiating skills
  • Microsoft Office Experience

Preferred Skills
  • Aviation knowledge or background
  • Inbound calls customer service experience specifically
  • Associate’s Degree or equivalent experience


  
Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly, so feel free to submit a resume to be kept on file for the next time a position in this field opens up.

 
 
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Admin Assistant

Position Summary:
Applicant must be positive, self-motivated team-player able to work well under pressure and deadlines. Customer service is top priority. Knowledge of Microsoft Office Word, MS Excel, and Google mail required. Necessary skills include attention to detail/accuracy and remaining organized and efficient while multi-tasking and juggling priorities.

Administrative Assistant Duties:
  • Answer Phones
  • Incoming and Outgoing Mail/UPS/FedEx
  • Call in and track courier service
  • Fax distribution
  • Filing
  • Open Escrow Files, Set up files, Data entry in custom software, Order title policies
  • Communicate with Customers, Send welcome letters to buyers/sellers, Respond to information requests
  • Track Escrow Files, Monitor tasking and statuses in Green Folders software, Receive, upload, and enter info
  • Escrow Follow-up, Track Reconveyances, Escrow projects as needed


  

Position Filled
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Position Summary:
Well established commercial electrical company seeking a team player. Will be responsible for answering phones, directing calls, coding and tracking invoices, data entry, assisting accounting with AR/AP and general office duties. Must have 2-4 years related experience, contruction industry experience a plus, be detail oriented and strong work ethic.

Benefits included

Experience: 2-4 years experience

 
  

Front Office / Accounting Assistant


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Tax and Audit Controller

 Real Estate Development/Property Management Co. located in Hayden, Idaho.
Growing fully integrated real estate development company seeking a self-starter, highly motivated, analytical manager in charge of all audit, tax, intercompany and compliance responsibilities. Work with three national CPA firms throughout the year. Interesting, dynamic workload. Must be highly proficient in QuickBooks PRO. Flexible work hours and no overtime expected.

Job Description
 - Perform high level of financial statement preparation and analysis for companies within the overall organization
 - Preparation and review of quarterly financial reports
 - Assist in the preparation and review of construction loan draws and cost certifications
 - Perform accounting for property loan conversions
 - Prepare work papers and control workflow for 50+ audits and tax returns prepared by outside accounting firms
 - Responsible for Affordable Care Act reporting
 - Interface with investor partners and outside attorneys
 - Play a significant role in budgeting and general ledger reconciliations; oversee accounts payable and receivable functions
 - Recommend improvements and efficiencies in the accounting system
 - Assist in the preparation of various state mandated financial reports
 - Serves as a valued resource in all aspects of accounting
 - Hands on productive position

Required Qualifications
 - Bachelor’s degree in Accounting
 - High degree of analytical ability, and attention to detail
 - Ability to multi-task projects and resolve accounting issues
 - Ability to work in a fast-paced, deadline-driven environment
 - Intermediate Excel skills

Preferred Qualifications
 - CPA, or working toward a CPA certification
 - Experience in a public accounting firm
 - Background in partnership taxation

Compensation
- Flexible work hours especially during off season
- 401k
- Health and Dental benefits
- Excellent opportunity to work for a very successful company
 
 
  

Position Filled
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However, Aspen receives new jobs regularly , so feel free to submit a resume to be kept on file for the next time a position in this field opens up.


 
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Paralegal

Position Summary:
Downtown law firm is seeking an experienced Paralegal/Legal Assistant for our bankruptcy/litigation attorneys.  Applicant must have experience working in a large, fast-paced firm, strong organizational skills, be an efficient communicator, and able to multi-task. Applicant must be a self-starter with strong legal writing skills and some litigation experience. Position requires regular communication with the Bankruptcy Court Clerk's office and counsel for both debtors and creditors.

Duties include:
-       Draft and file objections, motions, withdrawals, financial reports, and orders using applicable court rules and procedures in various jurisdictions.
-       Calendar and monitor cases.
-       Scrutinize petitions and related documents.
-       Research and gather documentation from debtor(s) and/or counsel.
-       Maintain detailed records and accounts of documents and account transactions.
-       Preparation of financial reports.
-       Answer inquiries on case status and serve as a primary source of case-related information.
-       Maintain confidentiality and sensitive information.
 
Paralegal/Legal Assistant certificate is preferred. Five years of experience with a large law firm, court, or legal office required, bankruptcy experience and familiarity with the federal court ECF/Pacer system highly encouraged.

E-mail cover letter, resume and four references.
Position is open until filled.
 
Experience:  3-5 years related experience. 
 
  

Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly, so feel free to submit a resume to be kept on file for the next time a position in this field opens up.

 
 
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Payroll

Position Summary:
Hayden, Idaho company looking for a payroll candidate with extensive QuickBooks experience. Payroll position offers an opportunity for growth within the company.

Payroll duties include:
QuickBooks
Payroll
Accounts Payable
Accounts receivable as needed
Other Payroll and Accounting duties as needed

 
  
Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly , so feel free to submit a resume to be kept on file for the next time a position in this field opens up.


 
 
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Customer Service

Position Summary:
Manufacturing company located in the Valley looking for a Customer Service Representative.

Description of Essential Customer Service Tasks:
  • Provide “Quality & Excellence” customer service through inbound calls, voice mail, email, etc.
  • Provide information to customers regarding products and services with the knowledge and ability to cross sell and up sell on products
  • Take orders and process order information
  • Create and provide bids on products
  • Various administrative duties as required
  • Other duties as assigned

Job Specifications:
Required Skills
  • 1-3 years of customer service experience
  • Excellent communication skills both written and verbal
  • Problem solving and negotiating skills
  • Microsoft Office Experience

Preferred Skills
  • Aviation knowledge or background
  • Inbound calls customer service experience specifically
  • Associate’s Degree or equivalent experience


  

Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly , so feel free to submit a resume to be kept on file for the next time a position in this field opens up.


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Production Supervisor

Position Summary:
 West Spokane, WA company looking for a Production Supervisor.

Qualifications

 - Engineering OR other aircraft experience background
 - 2 years’ experience as a Production Lead
 - FAA Repairman’s certificate required and A&P certificated desired.
 - Ability to travel as required
 - Knowledge of and ability to use Microsoft Outlook, Word, Power Point, Excel and Project.
 - Aircraft painting experience not required but would help set a candidate apart from others considering this position

Expected Results

Within 6 months of being in this position the employee will need to have demonstrated strong leadership qualities to assist the Production Manager in achieving the following company quality management system (QMS) targets.

 - Achieve an aircraft damage rate of less than 5%
 - Achieve a customer satisfaction percentage of 92% or higher
 - Achieve an on time delivery of projects percentage of 90% or higher  Achieve a monthly efficiency of direct labor hours of 105% or higher
 - Achieve the monthly material budget goals

Principle Duties

 - Insure company Environmental Health and Safety policies are upheld.
 - Assist Production Manager with manpower planning, scheduling and management.
 - Provide daily management of project schedules and communication of schedule and shift plan and goals to leads and crew members
 - Maintain twice daily production meetings with Production Leads to communicate previous shift production status and problem solve any deficiencies in schedule, quality, material, facility or equipment that will hinder production.
 - Provide daily on the floor oversite in regards to all work in process providing leadership, guidance and assistance to leads in regards to manpower, materials and equipment requirements.
 - Insure production processes are followed and when applicable improved to provide quality of work performed.
 - Approve daily time in Pamaris for Production Leads, P4, P3, P2 and P1 as required.
 - Insure equipment is maintained in a serviceable condition and accounted for on a daily basis.
 - Lead, motivate, develop and train leads and painters with strong focus on problem solving and team work.
 - Manage project labor and material budgets.
 - Initiate, Improve and Insure 5S principles of Sorting, Systematic Arrangement, Shining, Standardizing and Sustaining of aircraft maintenance bays, paint mix rooms, and production office areas.
 - Perform weekly job performance reviews on direct report Production Leads.

Interpersonal Relationships

 - Direct report to site Production Manager.
 - Will have daily contact with customers, leads, painters, mechanics and employees in support roles.

Evaluation and Feedback

Weekly performance reviews will be made on the goals defined in the Expected Results and on the Production Supervisors ability in the following areas:

 - Technical skills and knowledge
 - People skills
 - Problem solving skills
 - Professionalism
 - Communication skills
 - Attitude
 - Enthusiasm

Salary Range: $22.00 - $30.00 per hour


Position Filled
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However, Aspen receives new jobs regularly , so feel free to submit a resume to be kept on file for the next time a position in this field opens up.


 
 
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Part Time Litigation Paralegal

Position Summary:
Spokane's top personal injury firm is looking for a senior litigation paralegal. 20-25 hours per week, 4-5 hours a day. Flexible schedule and potential for further advancement.

The ideal canidate will have excellent communication skills, be quick on their feet, organized, able to handle stress and work under pressure.
 
Experience:  2-5 years experience.
 
  

Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly , so feel free to submit a resume to be kept on file for the next time a position in this field opens up.


 
 
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Receptionist

Position Summary:
Hayden, Idaho company looking for a skilled receptionist. Basic reception skills required.

The ideal reception candidate will have exceptional common sense, be able to think on their feet, have quick computer and typing skills.
Reception duties include:
Answering phones
Data entry
Problem solving
Computer work
Other office duties as needed
$11-$13 per hour.
Job Type: Full-time

Experience:
1-3 years reception experience required.

 
  
Position Filled
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Accounting Manager

Position Summary:
 Real Estate developer and general contractor specializing in multifamily projects looking for a highly qualified Accounting Manager. Based in Spokane, Washington, but has operations throughout the Western United States.

Responsibilities:
  • Assisting with monthly consolidated financial statements including:
  • Job profit projections
  • WIP schedule reconciliation
  • Intercompany reconciliations
  • Prep of income statement, balance sheet, cash flow, etc.
  • General ledger management
  • Certified payroll review and reporting
  • Preparation and filing of multiple state sales/use tax returns
  • Management of all required bonding
  • Entity registrations and required licensing
  • Other projects as needed

Required Experience:
  • 2-5 years of experience in accounting manager type role
  • Solid general ledger accounting experience
  • Ability to reconcile accounts
  • Strong verbal and written communication skills
  • Proficient with Microsoft Office applications
  • Construction and real estate experience preferred
  • CPA license preferred
  • Ability to self-start and manage/correctly prioritize responsibilities

The Accounting Manager position is a full time position with a comprehensive benefits package.

Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly, so feel free to submit a resume to be kept on file for the next time a position in this field opens up.
 
 
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Legal Assistant/Executive Administrator

Position Summary:
Prestigious downtown law firm seeking an individual who thrives in a fast paced environment to serve as a Legal Assistant/Executive Administrator. The Legal Assistant/Executive Administrator will be responsible for handling confidential information to support 2 business law/Real Estate attorneys who have very busy practices.

The Legal Assistant/Executive Administrator will be responsible for looking over high volume legal, real estate, and government related documents. The candidate must have an experience in research, handling paperwork, communicating information, meeting deadlines, and proofreading.

Responsibilities:
Processing and managing files (exe. Legal, Government, Real Estate, Transactional Law)
Preparing Real Estate/Legal documents
Relative research as needed
Monitoring timelines
Assisting attorneys in additional case preparation as needed.

Requirements:
A minimum of 2 years related experience
Strong organizational skills
Technological savvy
Excellent written and verbal communication skills
The ability to juggle and prioritize

With no Legal Experience will train if you have the following:
Financial background
Real Estate background
  
Position Filled
This position was recently filled.
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Payroll and Benefit Analyst

Position Summary:
 West Spokane, WA company looking for a Payroll and Benefit Analyst

Qualifications

* A minimum of an AA Degree plus 2 years applicable experience. 
* Strong Excel skills to include advanced formulas, pivot tables and graphs.
* Basic understanding of payroll taxation.   
* Ability to analyze data into meaningful summaries and presentations. 
* Ability to work independently.
* Must be able to communicate in clear and concise manner.
* Maintain the highest level of confidentiality.  

Expected Results

Within 6 months of being in this position the employee will need to have demonstrated strong work ethic and will have:
* Reconciled all benefits deductions to payroll registers on a monthly basis.  
* Understand and be able to prepare accurate payroll trend analysis.
* Processed and itemized benefit bills for accurate entry and processing by accounts payable.
* Prepared at least one payroll with minimal guidance from payroll manager to insure understanding of process and to demonstrate duplication of coverage of the critical payroll function.
* Assumed the preparation of all payroll reporting and expanded in areas requested by management.

Principal Duties

* Assist, coordinate and reconcile all Benefit Programs to include; 401-K, Medical, Dental, Vision, Dental, etc…
* Maintain and improve payroll reporting and metrics 
* Analyze payroll to insure compliance with regulatory agencies and assure tax deposits are timely made by payroll service
* Analysis of time for determining trends
* Backup for payroll manager which will include the actual preparation of payroll 
* Assure accuracy of time records
* Data entry as required
* Other duties as assigned

Interpersonal Relationships

* Direct report to payroll manager and secondarily to North America Financial Controller and Director of Human Resources.   
* Will have daily contact with finance team, planning department and other operations managers.  

Evaluation and Feedback

Annual performance reviews will be made on the principal duties defined above with emphasis in the following areas:

* Technical skills and knowledge
* People skills
* Professionalism
* Communication skills
* Attitude
* Teamwork

Position Filled
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Office Administrator

Position Summary:
Fast paced real estate appraisal company located in Spokane Valley seeking a detail oriented, organized individual to serve as their Office Administrator.

Administrator will be responsible for handling all bookkeeping functions using QuickBooks to include: AR/AP, payroll, quarterly taxes, account reconciliation, financial statement preparation.

Administrator will also assist appraisers with property research, compiling complex documents, computer input and general administrative duties.
Administrator candidate must have previous QuickBooks and accounting experience.
Must have excellent computer skills, three to five years related experience and be a team player.
Hours can be somewhat flexible and will range from 30-40 hours per week.
 
  
Position Filled
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Order/Inventory Clerk

Position Summary:
Well established construction related company seeking an individual with a strong eye for detail.

Will be responsible for taking inbound calls providing excellent customer service, tracking inventory, matching invoices, and entering information into the computer. Must enjoy a fast paced environment, have excellent keyboarding skills, be able to multi-task and have the ability to problem solve.

2-5 years of experience required.
  
Position Filled
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Case Management Administrative Assistant 

Position Summary:
Responsible for providing administrative support for the professional staff as needed. . Reports to Executive Assistant/Administrative Supervisor

Duties and Responsibilities
- Provides assistance to Case Managers as needed and requested.
- Requests medical records from providers and facilities as needed by the Case Managers.
- Tracks medical record requests with follow up if not received within a timely manner.
- Tracks medical consent forms including requesting initial consents and tracking and sending out renewals ensuring signed renewed consents are obtained within the necessary time frame.
- Tracks client appointments, as requested, with follow up to request medical records as needed.
- Opens Case Management precertifications per Case Manager's request.
- Completes precertification medical consultations and letters, as appropriate.
- Opens cases for new clients within the MRC B&T System.
- Types professional style letters and documents, requiring identifying and correcting problems in report formats, style, spelling, grammar and punctuation, and maintaining the highest standards of quality in all correspondence with internal and external clients.
- Calls vendors and providers to obtain cost information as needed and requested for cost savings.
- Provides assistance to the Executive Assistant as needed and requested.
- Communicates professionally and courteously in all internal and external client contact.
- Performs other related duties as assigned.

Skills and Abilities
- With limited supervision, transcribes dictated or handwritten documents or reworks computer drafts in such a way as to produce professional documents. This requires a very high level of understanding and skill with respect to business grammar, formatting, and protocol, as well as an excellent command of the English language.
- Proficient with a variety of computer hardware and software programs including but not limited to Word, Excel, and Adobe.
- Ability to use standard office equipment, such as FAX, copiers, printers, calculators, and telephones with a degree of proficiency sufficient to maintain company standards of production and quality.
- Knowledge of medical terminology and math computation sufficient to perform within required standards of report production.
- Ability to file and retrieve documents by alpha or numeric order according to company requirements.
- Ability to communicate clearly and professionally.
- Ability to identify and implement company policy and procedure.
- Ability to problem-solve and organize time, activities and work space in a way that promotes productivity, efficiency and quality of work.
- Ability to be flexible as necessary to accomplish any company priority as assigned.
- Ability and willingness to use discretionary judgment in carrying out the tasks assigned.
- Maintenance of confidentiality according to company policy and HIPAA standards.

Minimum Requirements
- Two years successful office experience, preferably in a medical, legal, or related business setting.

Standards of Performance
- Demonstrates a consistent desire to succeed in the position.
- Demonstrates an ability to maintain a safe workplace.
- Maintains interpersonal relations with all business contacts, internal and external, in such a way as to consistently and clearly convey respect, service, advocacy and company philosophy.  Maintains strict confidentiality according to company policy and HIPAA standards.
- Maintains the highest degree of professional and personal ethics and principles in the performance of the job.
- Maintains a level of expertise and knowledge sufficient to consistently meet company's standards of practice and production.
- Consistently processes reports, unless otherwise instructed, within one working day of receipt or faster and with the very highest quality.
- Demonstrates acceptance of a high degree of accountability for all work done and actions taken on behalf of the company.
- Consistently accepts assignments with a degree of flexibility, reliability, and problem solving sufficient to accomplish the tasks at hand.
  
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Order Entry/Customer Service/Warehouse

Position Summary:
Well established Northside company seeking an individual to wear many different hats.

Will be responsible for interfacing with customers entering and tracking orders, reading blue prints, billing and trouble shooting, providing inside sales, working in the shop tracking orders, taking pictures of products and scanning them into the computer, ensuring shipments have taken place and pitching in where needed.

Must have strong computer skills, type 30-40wpm, have excellent communication skills and enjoy variety.
 
 
  
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General Manager

Position Summary:
 West Spokane Company looking for a General Manager. Aviation experience required.

Candidate must demonstrate and have experience in the following:

- Employee development, promoting advancement in the company through training objectives and performance as well as driving accountability
- Management of projects and a budget
- Process improvements
- Experience with 5S
- Experience working with other department heads to further develop and improve existing systems and practices.


Qualification Requirements
- In house employee qualifications require a minimum of 3 years’ experience as a production manager.
- Minimum of 5 years Production Management experience in an aviation environment.
- Self-starter with demonstrated strong leadership skills.
- Strong interpersonal and communication skills with experience of dealing with customers and senior executives in an organization.
- Demonstrated problem solving ability and adaptability to be successful in a changing environment.
- Proven leader who can performance manage a team, set goals, develop individuals and drive accountability across all teams.
- Ability to travel as required
- Knowledge of and ability to use Microsoft Outlook, Word, Power Point, Excel and Project.


Expected Results
This role has full responsibility for the site level oversite and management of processes and aircraft safety, regulatory compliance to the FAA repair station certificate to include the Repair Station Manual, environmental and safety policy’s, project management, facility and equipment maintenance, materials management, 5S implementation and improvements, development of the production team, AS9100 quality system and site level budgets and P&L.
Within 3 months of being in this position the employee will need to have demonstrated strong leadership and management abilities to achieve the following targets. 
- Site level financial budget and EBITDA targets.
- Achieve an aircraft damage ratio of less than 5%
- Achieve a customer satisfaction percentage of 92% or higher
- Achieve an on time delivery of projects percentage of 90% or higher


Principle Duties
- Insure company Environmental Health and Safety policies are upheld.
- Provide leadership in regards to employee development and training, crew scheduling, direct and indirect labor management. 
- Provide leadership and management of all projects insuring site level planning, processes, milestones and budgets are achieved.
- Provide leadership in insuring daily regulatory compliance to our FAA repair station certificate and Repair Station Manual.
- Manage and promote effective communication with production, facilities, quality, materials, HR and EH&S departments.
- Manage and promote effective communication with customers as well as executive level leadership of the company.
- Create and maintain a positive customer experience.
- Initiate, Improve and Insure 5S principles of Sorting, Systematic Arrangement, Shining, Standardizing and Sustaining of the facility.
- Partner with QC and QA to develop and improve quality initiatives.
- Partner with EH&S departments to develop and improve environmental, health and safety initiatives.
- Partner with HR to recruit, hire, develop, promote and maintain a highly skilled and motivated work force.
- Provide strong business acumen to manage the site level budgets and P&L.


Interpersonal Relationships
- Direct report to COO
- Will have daily contact with customers, vendors, supervisors, leads, painters, mechanics and members of all support staff.


Evaluation and Feedback
Monthly review of financial budgets and EBITDA targets as well as quarterly performance reviews will be made on the goals defined in the Expected Results and on the General Manager’s ability in the following areas:
- Technical skills and knowledge
- People skills
- Problem solving skills 
    - Professionalism
- Communication skills
- Attitude
- Enthusiasm
Salary - $90K- $130K yearly

  
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Real Estate Processor 

Position Summary:
Leading residential real estate office located in Spokane dedicated to providing excellent customer service seeks motivated, self-starter to process residential real estate transactions and listings. The successful applicant should have excellent organizational skills, enjoy a fast pace, be able to multi-task and work independently. Candidates must know well both Outlook and Windows. They also must use proper grammar and have excellent spelling skills.
 
Experience:  2+ years experience
 
  
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Accountant/ Operations Manager

Position Summary:
Daily Activities

1)  Enter daily receipts for Accounts Receivable
2)  Prepare checks required for the day (filing fees, client advance checks, attorney reimbursements)
3)  Open incoming general office & accounting mail including “Confirmations” from brokerage firms regarding the Retirement Plan accounts & file in appropriate folder
4)  Post time entries and copy charge expense batch
Monthly Activities

1)  Prepare monthly payroll, 2 semi-monthly payrolls & others as needed, post journal entries
2)  Make required payroll tax deposits on-line & post journal entries
3)  Prepare voluntary 401k contribution checks & on-line payments as required
4)  Prepare Vacation & sick time schedules and post on kitchen bulletin board
5)  Prepare necessary journal entries & accruals for financial statement
6)  Prepare monthly Financial Statement & distribute
7)  Accounts Payable for month, including bills for clients
8)  Prepare & file the Department of Revenue Combined Excise Tax Return on-line
9)  Prepare schedule for attorney lunches charged on account
10) Submit electronic billing as needed
11) Reconcile credit card statements from Washington Trust Bank
12)  File Brokerage statements for Retirement Plan accounts received monthly in appropriate file folders

Quarterly Activities

1)  Prepare and file quarterly payroll reports
2)  Calculate & submit retirement plan employer contributions to brokers

Annual Activities

1)  Prepare all retirement documents as required and send to Powers Stromberg
2)  Prepare listing of Equipment Purchases during year, discarded equipment and submit with other required documents to Accounting firm for preparation of Corporate Tax Return
3)  Remind IT person regarding the need to download new tax tables for payroll program
4)  Set up new file folders for year and box previous year payables documentation

Other Duties

1)  Human Resources (including employee benefits)
2)  Contact for insurance companies
3)  Scheduling flu shot dates, Wellness Program dates as necessary
  
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Position Summary:
Plans, coordinates and directs firm marketing efforts to drive leads and build firm reputation. Serves as a proactive leader and project manager for annual SRM marketing plan implementation.  Supports development and construction teams with public relations/community outreach and provides marketing support to business development leaders in the firm.  Works with team members to implement tactics and ensure marketing goals and timelines are being met.


Essential Job Duties and Responsibilities:
-Plans, coordinates, and directs firm marketing strategy, tactics and deliverables in conjunction with partner team liaison.
-Helps develop marketing plans and budgets.
-Conducts market research
-Develops copy for press releases, website, newsletters, investor communications, community relations, etc.
-Oversees firm annual marketing plan and calendar, serves as project manager to ensure successful implementation
-Assigns marketing tactical implementation to appropriate team members, such as speaking engagements, contributed articles and case study development
-Provides partner team and firm with monthly marketing updates on progress 
-Supports firm investor relation teams by managing marketing activities that support their efforts and overseeing the implementation of tactics
-Manages firm marketing materials such as standard proposal materials, case study development, sales collateral, etc.
-Coordinates with managers of firm’s website, blog, social media, etc. to ensure consistent messaging and firm positioning
-Provides sales support to team members who are meeting with investors prospects, landowners, or project stakeholders. Support may include creating tailored marketing materials, sales trip support, prospect research, etc.
-Delivers high quality, error-free work

Additional Skills
-        Solid understanding of integrated public relations, communications and marketing models
-        Excellent analytical skills
-        Excellent communication skills
-        Creative
-        Ability to work under multiple deadlines
-        Proactively determine ways to move accounts forward
-        Ability to multi-task 
-        Organized
 

 
 
  

Marketing Coordinator

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Accounting Office Assistant

Position Summary:
Fast paced real estate appraisal company located in Spokane Valley seeking a detail oriented, organized individual to serve as an Accounting Office Administrator.
Will be responsible for handling all bookkeeping functions using QuickBooks to include AR/AP, payroll, quarterly taxes, account reconciliation and financial statement preparation.
Candidate will also assist in appraisers with property research, compiling complex documents, computer input and general administrative duties. Must have excellent computer skills, three to five years related experience and be a team player.
Hours can be somewhat flexible and will range from 30-40 hours per week.
 
 
  
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Web Developer

Position Summary:
Award winning Web Development company looking to add to their team! Must have the following qualifications:

     *PHP, MySQL, JavaScript, jQuery, Flash, HTML and CSS experience
     *Have the ability to develop JavaScript functionality from scratch
     *Be a creative thinker, multitasker, and have knowledge of content management systems
     *Ability to implement ecommerce solutions, integrate API's and put SEO's to work for client companies
     *Be a team player yet have the ability to work independently

Will be working with companies throughout the West Coast and beyond!
 
Experience:  2+ years experience
 
  
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Legal Assistant/Admin

Position Summary:
Local Trial Attorney seeking legal assistant/admin assistant. Paralegal is a plus but not required.

Duties to include Phones, Typing, Abstracting records, Filing, Courthouse Filings, Personal Errands.  

The ideal canidate will have computer and phones experience, excellent communication skills, quick on their feet, organized, ability to handle stress and work under pressure.
 
Experience:  1-3 years experience.
 
  
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Customer Service Representative

Position Summary:
Manufacturing company located in the Valley looking for a Customer Service Representative.
Description of Essential Tasks:
- Provide “Quality & Excellence” customer service through inbound calls, voice mail, email, etc.
- Provide information to customers regarding products and services with the knowledge and ability to cross sell and up sell on products
- Take orders and process order information
- Create and provide bids on products
- Various administrative duties as required
- Other duties as assigned

Job Specifications:
Required Skills
- Excellent communication skills both written and verbal
- Problem solving and negotiating skills
- Microsoft Office Experience
Preferred Skills
-Aviation knowledge or background
-Inbound calls customer service experience specifically
-Associate’s Degree or equivalent experience

Experience:  1-3 years customer service experience. 
 
  
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Position Summary:
Whole sale distribution company looking for a Regional Sales Manager
Description of essential tasks:
- Develop and increase sales revenue to meet assigned targets 
- Conduct scheduled in person sales calls and in person cold calls
-Conduct telephone sales calls when in house, meeting assigned targets for telephone sales calls conducted and actual sales
- Assist with the planning of sales exhibits, attend trade shows, and participate in education and training conferences 
- Have in-depth knowledge of products, services and be proficient in their use
- Troubleshoots problems regarding products provided. Answers questions from resellers and handles complaints.
- 70% in-office work and 30% traveling to visit customers
- Other duties as assigned
 
Experience: 
- Bachelor’s Degree or equivalent experience
- 1-3 years of field sales experience
Preferred Skills
- 5 + years of field sales experience
- Previous trade show experience
- Avionics and or Aircraft Maintenance knowledge and/or experience
 
 
  

Regional Sales Manager

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Billing Clerk

Position Summary:
Growing Downtown law firm looking to add to their team! Billing clerk will be responsible for compiling, analyzing and recording bills, preparing and issuing invoices, and providing excellent customer service. Will also be responsible for issuing monthly statements, maintaining customer files with accurate and updated information, and working on special projects as needed. Must have excellent communication skills and an eye for detail.
 
Experience:  2+ years experience
 
  
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Payroll/AP Clerk

Position Summary:
Rapidly growing, fast paced company seeking a team player. Will be responsible for processing payroll for employees in WA/ID as well as AP for entire company with locations throughout the West Coast. Must have 3-5 years payroll/AP experience, have the ability to switch gears easily and prioritize, enjoy organizing and putting processes into place.  Will also be handleing HR Admin/Benefts Coordinator Duties - processing all benefit enrollments, administer all policies and benefit plans, maintans HR records, orietns new employees, assists HR Director.
 
Experience:  3+ years experience
 
  
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Office Assistant

Position Summary:
Well established law firm in Downtown Spokane is seeking a positive, friendly, outgoing, and flexible individual to join our office. 
 
Duties include but are not limited to:   Running errands to clients, the courthouse and other attorneys.  Inventory and ordering- making sure that supplies are ordered and maintained while adhering to a budget.  Mail sorting and distribution.  Attention to detail and confidential handling is required.  Copying and scanning projects for paralegals and attorneys.  Maintain the firm’s law library.  Provide back up for receptionist as needed.  Party organization and set up.
Qualified candidates must possess the following skills:  Strong communication skills, both written and verbal, Very organized, Strong customer service skills, Detail-oriented, Ability to stay calm in fast paced and sometime stressful situations, Proficient with computer programs and able and willing to learn new programs.
 
Experience:  2+ years experience
 
  
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Admin/ Accounting Assistant

 

Position Summary:
Growing manufacturing company located in Spokane Valley seeking a team player! Will be responsible for managing the front office area, answering phones and transferring calls, providing excellent customer service both over the phone and in-person and trouble shooting when necessary. Will also be providing secondary backup and additional support for the Sales department, Accounts Receivable/Accounts Payable, Human Resources, Production and Administration. Must have 3-5 years related experience, be able to multi-task and switch gears easily.
 
Experience:  2+ years experience
 
 
 

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Admin & Estimator

Position Summary:
Hayden company seeking construction estimating manager - will be responsible for general administrative duties as well as construction estimates, pulling bids & researching bids.  Must have strong computer skills, type 60wpm be detail oriented, and be able to multi task in a fast paced office environment. This is a temp position, with possibility of permanent hiring.  Willing to train someone with strong admin skills.

Experience:  2+ years experience
 
 
 
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Project Coordinator

Position Summary:
Strong local Spokane company seeks project coordinator for immediate opening.  Will be responsible for reviewing sales packets from Inside Sales prior to presentations.  Developing and maintaining project status tracking sheet, weekly distribution of status reports.  Will work with upper management to schedule and manage projects.  Will oversee all sub-contracted projects:  handle all project coordination and timing of projects, responsible for meeting all deadlines and installation and delivery schedule.  Will be overseeing Freight transactions - determining all quotes, schedule pickups and deliveries, track loads, and maintain daily reports.  Also managing demonstrations of all equipment - including all scheduling.
 
Experience:  2+ years experience
 
 
 
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Position Filled
This position was recently filled.
However, Aspen receives new jobs regularly, so feel free to submit a resume to be kept on file for the next time a position in this field opens up.
 
 

 
 
 
Sales Team Administrator

Position Summary:
Local Company seeking a long term temporary administrative support for their sales team. Seeking strong communicator, who values customer service.  Please be a self starter, who works well independently as well as part of a team. This is a fast paced environment with shifting priorities throughout the day.  Attention to detail is key. Duties will include reviewing purchase orders and contracts, handling invoicing, processing licensing and scheduling delivery dates and generally supporting the sales team.
 
Experience:  2+ years administrative experience
 
 
 
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Project Coordinator

Position Summary:
 
Sales distribution company specializing in providing direct marketing solutions seeking an individual with excellent customer service skills as well as strong organizational skills. Will be responsible for assisting the sales team interfacing with clients, tracking the flow of projects, assisting with putting together marketing materials to include social media and web maintenance. Must have 1-3 years related experience. Bachelors in Business/Marketing a plus.
 
 
 
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Invoicing Clerk/Transportation Coordinator

Position Summary:
 
Established Local Manufacturing Company seeking Invoice Clerk/Transaction Coordinator.  Seeking a self motivated, team played who is detail oriented and organized with strong communication skills.  You will be responsible for:  Order Entry's, Invoicing, Canadian Customs Paperwork, Filing and General Office Administration Duties.  You will also oversee outbound truck scheduling, and act as a liaison between office and assembly/shipping departments.  Please have transportation experience. .
 
 
 
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Licensed Dispensing Technician

Position Summary:
 
Fast paced optical practice is looking to add to their team! Will be responsible for assisting customers with selection and dispensing of frames, taking measurements, repairing broken frames, interfacing with their lab. Must have 1-3 years related experience, have excellent customer service skills, be a team player and enjoy working in a fun/team oriented environment.
 
 
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Marketer/Sales Rep

Position Summary:
 
Local Home Health Care Business seeks Marketing.  Looking for someone dependable and outgoing, will be responsible for visiting local hospitals and other area businesses to continue to develop relationships.  Will be responsible for knowing product details and services offered - but this company is willing to train the right person.  Position will be 35 hours a week, but must be willing to take 24 hour phone at times, and occasionally fill with a patient on a weekend or evening.  Please be a strong team player.
 
 
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Personal Injury Paralegal

Position Summary:
 
Local law firm seeking paralegal with personal injury experience. Strong organizational and communicative skills are required. Our Client is seeking candidates with prior job stability, a self-starter with excellent written skills, a team player, and highly detail oriented. Please forward your resume.
 
 
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Bookkeeper

Position Summary:
 
Construction Company located in the Valley seeking strong bookkeeper. Experience in commercial construction a plus. Duties will include handling insurance quotes, payroll, AP, data entry and working closely with owners of company. Seeking someone with several years quickbooks experience. Looking for a team player and willingness to jump in where needed. This is a full time position. Salary $16-18/hour to start

Experience: Commercial Bookkeeping Experience

 
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Engineering and IT Manager

Position Summary:  Engineerging and IT Manager
 
Ideal candidate will have manufacturing or construction experience. Candidate will be responsible for Engineering and IT Departments.
- Will manage staff, have experience with industry compliance laws
- Manage design and implementation of large scale projects
- Engineer new project concepts for sales
- Organize design reviews
- Find solutions for quality, cost, efficiency
- Manages IT requirements.

Experience: Bachelor's Degree in Mechanical Engineering or equivalent. 7-10 years Management Experience. Lean Manufacturing principle experience preferred. Fenestration knowledge, fabrication skills and construction or manufacturing experience a plus.


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Inside Sales

Position Summary:  Strong local company looking to fill an inside sales position.  Seeking very organized multi-tasker who can manage several projects simultaneously.  Have great interpersonal skills, communication skills, enjoy working independently and supporting a team.  Will be dealing with purchase orders, contracts, generating quotes, invoicing, and back up sales information.  Will be learning new product information and able to communicate those details.  Of course you will love making the customer happy and ensure high quality service.
 
Experience: Must have a minimum of 3-5 years related experience
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Ongoing Openings

Position Summary:  We specilize in bringing top quality canditates to the regions top employers.  We are always looking for experienced individuals in the following areas, and are constantly interviewing for these positions.
 
* Customer Service
* Bookkeeping/Accounting
* Administrative Assistant
* Office Manager
* Paralegal
 
Experience:  Varies
Location: Spokane, Wa.
 
Salary: Varies
 
Job Type: Temp & Direct Hire
 
 
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